Operations
Contracts
A live register of every contract you hold.
- Contract scope, client and the sites it covers in one place
- Renewal and review dates surfaced before they arrive
- Specification held against the contract, so scope creep is visible
UK Cleaning Operations Software
Intelligent cleaning operations software.
The operating system for cleaning contractors — contracts, sites, staff, schedules and client reporting, all in one platform.
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New Audit3Dashboard
Overview across all sites, Saturday 8 August 2026
Tasks Overdue
1
Audits Due Soon
2
Open Issues
0
Staff on Shift
9
Shifts Uncovered
2
Quick actions
New Audit
Log Incident
Edit Schedule
View Reports
Today's schedule
View calendar- 06:00
Quality audit, Northgate Retail Park — Karen Lowe
Northgate Retail Park, Level 2
- 13:00
COSHH refresher, 3 staff — Compliance team
Cobalt House, Main Reception
By site
| Site | Overdue | Incidents | On Shift | Permits |
|---|---|---|---|---|
| Northgate Retail Park | 1 | 0 | 5 | 1 |
| Cobalt House | 0 | 0 | 4 | 1 |
Powering these operations
Company OneGroup NameFleet PartnersProvider LtdTrust GroupOperations CoPlaceholder IncBrand NameCompany OneGroup NameFleet PartnersProvider LtdTrust GroupOperations CoPlaceholder IncBrand Name
Built so a Operations Manager can see what needs attention today. Not dig through five different systems to find it.
The CleanOptix team
Why switch
Stop running your contracts on six different systems
The gaps that cause missed cleans, disputed audits and complaints nobody can evidence — closed.
Today, without a system
With CleanOptix
Completed work evidenced by a signature on a paper sheet
Tasks signed off on site with photo evidence attached
Audit scores kept in a spreadsheet the client never sees
Audit history per site, exportable for the client in seconds
No live view across sites — a missed clean surfaces when the client rings
One board shows every site's completion and open issues, right now
Rotas rebuilt from scratch in a different spreadsheet every week
Schedules built once, with bulk patterns and role-based editing
Staff files, training records and COSHH sheets in different systems
Every record — training, COSHH, right to work — against one profile
Included with every plan
One record. Eight modules. Zero re-keying.
Eight modules, one set of records. What your team records once shows up on the dashboard, the schedule and the report — automatically.
Operations
Sites
Every site, with the spec that applies to it.
- Site profile, access notes and cleaning specification together
- Switch between an all-sites view and a single site history
- Role-based visibility, so cleaners only see the sites they work
Operations
Schedules
Build cleaning rotas without a spreadsheet.
- Drag-and-drop shift editing with bulk schedule patterns
- Permission-gated editing for supervisors and area managers
- Relief and cover staff tracked alongside permanent teams
Workforce
Cleaners
One profile per cleaner, not six spreadsheets.
- Personal details, right-to-work evidence and contract history together
- Site assignments and current status visible at a glance
- Training and COSHH records held against the person
Compliance records
Checklists
What was cleaned, evidenced at the point of work.
- Task checklists completed on site, against the contract spec
- Photo evidence captured as the work is signed off
- Missed tasks visible before the client notices them
Compliance records
Inspections
Quality audits that produce a record, not an opinion.
- Scored audits against the specification for that site
- Findings raised as issues without re-typing them
- Audit history per site, so a trend is visible
Compliance & reporting
Issues
Complaints and problems, tracked to close-out.
- Issues logged by staff, supervisors or the client
- Photos, actions and outcomes attached to a single record
- Recurring problems at one site surfaced rather than lost
Compliance & reporting
Client Reporting
What the contract asks for, ready to send.
- Completion, audit scores and issue roll-ups per client and site
- Filter by site, date range or issue type in seconds
- Built from what staff already recorded — nothing re-keyed
How it works
From kick-off to live, in four steps
We handle the rollout so your team can focus on the work, not the setup.
- 01
Kick-off
We walk through the rollout plan together, so your team knows exactly what to expect and when.
- 02
Discovery
We look at your cleaning contracts, your current records and your processes, so the platform is set up to match how you actually work.
- 03
Configure
We set up your contracts, people, roles and permissions, so the platform is ready to use from day one.
- 04
Train & deploy
We train your team, run final readiness checks, and support you through your first weeks live.
Built the right way
Built around the rules you actually answer to
- Built for UK cleaning contracts
- Designed around the specifications and audits contractors are actually measured on.
- Evidence-first recordkeeping
- Task, audit and issue records structured around what clients ask to see.
- GDPR-conscious by design
- Role-based access keeps staff records need-to-know, not open to the whole team.
- Role-based access, built in
- From Cleaner to Operations Manager — permissions that match how contracts are actually run.
Pricing
One license. Every round you run.
One licence per company, billed annually — everything included. No per-site fees and no per-seat maths — add contracts and people as your operation grows.
CleanOptix Licence
£1,199
/ licence / year
Everything included, one licence per company
Everything included
- Unlimited sites, staff and audit records
- All 8 platform modules included
- Product updates included
- Secure cloud storage included
- Sites, Checklists & Client Reporting
- Email support
Enterprise
Custom, for larger groups
For larger operators and multi-site groups
- Custom SLA & uptime guarantee
- Custom domain
- Dedicated account manager
- Priority phone & email support
- Custom contract & invoicing terms
- Guided onboarding & data migration
Questions
Before you ask, the honest answers
Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
How long do you keep our records?
For as long as your organisation needs — CleanOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods. Right-to-work evidence, training records and COSHH assessments each carry their own expectations, and client contracts often set their own on top — check current Home Office and HSE guidance, and your own contracts, rather than relying on a default here.
Who owns the data we put into CleanOptix?
You do, outright — site records, audit scores, checklists, issue histories, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
Is CleanOptix GDPR compliant?
CleanOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. Your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
What happens to our data if we cancel?
You can export your records at any time while your account is active — site records, audit history and compliance records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Can we cancel anytime?
Yes — subscriptions don't renew automatically. We'll contact you before your Subscription Term ends to arrange renewal, and you're free to decline. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Is support included?
Yes, with an active licence. Email support is included at no extra cost for as long as your subscription is active.
Resources
Start putting our industry experience to work.
Software & Buying Guides5 min read
Getting supervisors to actually use new cleaning software
The software can be genuinely well suited to the job and still fail, quietly, if the people expected to use it every day were never really brought along.
3 September 2026
Software & Buying Guides4 min read
How long it actually takes to implement cleaning operations software
Vendors quote go-live dates. What actually matters is when the team is genuinely using it, which tends to be a longer, quieter number.
19 August 2026
Software & Buying Guides5 min read
Switching cleaning software without disrupting live contracts
The fear of disrupting live contracts keeps a lot of contractors on software that's clearly stopped working for them. The switch itself is usually the manageable part.
11 August 2026
See it running on your own contracts.
A live demo on your data, not a slide deck — most teams are live within a week.
Access demo