Contracts
A live register of every contract you hold.
- Contract scope, client and the sites it covers in one place
- Renewal and review dates surfaced before they arrive
- Specification held against the contract, so scope creep is visible
UK cleaning management software
Spotless sites. Clear records.
Plan rounds, assign cleaners and prove every visit. Your whole cleaning operation, run from one place.
14 days free access · no card needed
- Company One
- Group Name
- Partners Ltd
- Provider Ltd
- Trust Group
- Northern Co
CleanOptix
Brightline Cleaning
Active home
All Contracts
Overview
- Dashboard
Operations
- Cleaners
- Sites
Records
- Forms & Records
Workforce
- Recognition
- Schedules
Admin
- Settings
- Licence
SWElaine CorriganContracts Manager
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All Contracts
Search cleaners, sites…⌘K
New Checklist
Saturday 8 August
Good morning, Elaine
Everything across the contracts · 31 cleaners on shift
Sites
3Search sites...
- 6 on shiftOn schedule
Northgate Offices
Northgate, Halifax
- 5 on shift1 issue open
Meadowbank School
Meadowbank Road, Leeds
- 4 on shiftOn schedule
Riverside Retail Park
Riverside Way, Wakefield
Your week
Contracts Manager · Full time
Next shifts
Rota- TodayEarly05:00–09:00
- Sun 9 AugEarly05:00–09:00
- Wed 12 AugEvening18:00–22:00
On shift today
3Dean Marsh
Cleaning Operative · Northgate Offices
Priya Shah
Site Supervisor · Meadowbank School
Alan Reid
Cleaning Operative · Riverside Retail Park
Ops — every contract on one screen
Cloud-based infrastructure for cleaning operations.
Every site, shift, checklist and cleaner runs from one live dashboard, so your team spends less time ringing round and more time delivering. Cut admin, make faster calls and know what needs attention today, from any device.
Platform
One record, eight features. Log something once and it is already on the dashboard, the schedule and the client report. No copying between systems, no version that is slightly out of date.
Run every contract from one screen. Contracts, sites and schedules share a record, so a cover change shows up everywhere it matters without being typed twice.
Sites
Every site, with the spec that applies to it.
- Site profile, access notes and cleaning specification together
- Switch between an all-sites view and a single site history
- Role-based visibility, so cleaners only see the sites they work
Schedules
Build cleaning rotas without a spreadsheet.
- Drag-and-drop shift editing with bulk schedule patterns
- Permission-gated editing for supervisors and area managers
- Relief and cover staff tracked alongside permanent teams
Know who is on site, and when. Rosters, cover and attendance against each site, so a missed shift is something you spot rather than something the client reports.
Cleaners
One profile per cleaner, not six spreadsheets.
- Personal details, right-to-work evidence and contract history together
- Site assignments and current status visible at a glance
- Training and COSHH records held against the person
Proof the work was done. Checklists and inspections completed on site rather than written up later — timestamped, photographed and searchable.
Checklists
What was cleaned, evidenced at the point of work.
- Task checklists completed on site, against the contract spec
- Photo evidence captured as the work is signed off
- Missed tasks visible before the client notices them
Inspections
Quality audits that produce a record, not an opinion.
- Scored audits against the specification for that site
- Findings raised as issues without re-typing them
- Audit history per site, so a trend is visible
The client report writes itself. Issues and client reporting built from what cleaners and supervisors already entered — nothing re-keyed for the monthly review.
Issues
Complaints and problems, tracked to close-out.
- Issues logged by staff, supervisors or the client
- Photos, actions and outcomes attached to a single record
- Recurring problems at one site surfaced rather than lost
Client Reporting
What the contract asks for, ready to send.
- Completion, audit scores and issue roll-ups per client and site
- Filter by site, date range or issue type in seconds
- Built from what staff already recorded — nothing re-keyed
Modules
One platform, one record. Each module is its own product and they all write to the same records, so nothing is typed twice.
Features
Go deeper on any part of it.
One page each on what the platform does, what it does not, and what goes wrong without it.
Contracts and sites
Contract cleaning management software keeps each contract, the sites it covers and the specification for those sites in one record, so scope, renewal dates and what was actually agreed stay visible as the contract runs.
Read moreSchedules and rotas
Cleaning schedule software builds the rota for every site on one calendar, applies repeating patterns in bulk, and tracks relief and cover staff alongside permanent teams so a sickness absence does not become a service failure.
Read moreTask checklists
Cleaning task checklist software puts the contract specification in front of the cleaner as a list to complete on site, captures photo evidence at sign-off, and surfaces missed tasks before the client notices them.
Read moreQuality audits
Cleaning quality audit software scores each site audit against the specification that applies to it, turns findings into tracked issues without re-typing them, and keeps the audit history per site so a trend is visible rather than anecdotal.
Read moreStaff and training
Janitorial management software holds each cleaner's details, right-to-work evidence, site assignments and training records in one profile, so the paperwork an inspector or a client asks for is retrieved rather than reassembled.
Read moreClient reporting
Cleaning client reporting software builds completion, audit and issue reporting per client and site out of the records staff already created on site, so the monthly report is filtered and sent rather than assembled by hand.
Read moreWhy switch
Stop running your contracts on six different systems. The gaps that cause missed cleans, disputed audits and complaints nobody can evidence — closed.
Today, without a system
With CleanOptix
Today, without a system
Completed work evidenced by a signature on a paper sheet
With CleanOptix
Tasks signed off on site with photo evidence attached
Today, without a system
Audit scores kept in a spreadsheet the client never sees
With CleanOptix
Audit history per site, exportable for the client in seconds
Today, without a system
No live view across sites — a missed clean surfaces when the client rings
With CleanOptix
One board shows every site's completion and open issues, right now
Today, without a system
Rotas rebuilt from scratch in a different spreadsheet every week
With CleanOptix
Schedules built once, with bulk patterns and role-based editing
Today, without a system
Staff files, training records and COSHH sheets in different systems
With CleanOptix
Every record — training, COSHH, right to work — against one profile
How it works
From kick-off to live, in four steps. We handle the rollout so your team can focus on the work, not the setup.
- 01
Try for free
Start a 14-day trial with no card and no sales call. You are inside the real product, on your own tenant, in a couple of minutes.
- 02
Configure
Load your contracts, sites, cleaning teams and task schedules, so what you are trying is your round rather than a sample one.
- 03
Ask us anything
We answer while the trial is running, not after you have signed. If something is missing we will tell you it is missing.
- 04
Pay to keep it
Add a card and everything you set up stays exactly as it is. Do nothing and it closes itself on day 14 — there is nothing to cancel.
Built the right way
Built around the rules you actually answer to. Designed around the standards clients audit against, and the proof of attendance a contract review actually asks for.
- Built for UK cleaning contracts
- Designed around the specifications and audits contractors are actually measured on.
- Evidence-first recordkeeping
- Task, audit and issue records structured around what clients ask to see.
- GDPR-conscious by design
- Role-based access keeps staff records need-to-know, not open to the whole team.
- Role-based access, built in
- From Cleaner to Operations Manager — permissions that match how contracts are actually run.
Pricing
One license. Room to grow. One licence per company, billed annually — everything included. No per-user pricing, ever — priced around the size of your operation, not your headcount.
CleanOptix Licence
£2,995
/ licence / year
Includes up to 25 sites. £75 per additional site / year after that.
Everything included
- Unlimited staff and audit records
- All 8 platform features included
- Product updates included
- Secure cloud storage included
- Sites, Checklists & Client Reporting
- Email support
No catch. No per-user pricing, no cut-down starter tier. Larger operation or need something custom? Get in touch.
Questions
Before you ask, the honest answers. Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
Is CleanOptix cleaning management software, or compliance software?
Both, and the distinction matters less than it sounds. The day-to-day is running contracts — sites, rotas, task checklists and who cleaned what. What makes it more than a scheduling tool is that each of those leaves a record against the site it happened at, so a quality audit or a client review starts from evidence rather than recollection. If you are comparing it with a general workforce scheduling system, the honest difference is that we go deeper on proof of service and client reporting than on payroll and invoicing — the Service Specification sets out exactly what is and is not included.
How long do you keep our records?
For as long as your organisation needs — CleanOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods. Right-to-work evidence, training records and COSHH assessments each carry their own expectations, and client contracts often set their own on top — check current Home Office and HSE guidance, and your own contracts, rather than relying on a default here.
Who owns the data we put into CleanOptix?
You do, outright — site records, audit scores, checklists, issue histories, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
Is CleanOptix GDPR compliant?
CleanOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. Your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
What happens to our data if we cancel?
You can export your records at any time while your account is active — site records, audit history and compliance records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Can we cancel anytime?
Yes — subscriptions don't renew automatically. We'll contact you before your Subscription Term ends to arrange renewal, and you're free to decline. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Is support included?
Yes, with an active licence. Email support is included at no extra cost for as long as your subscription is active.
Resources
See all resourcesStart putting our industry experience to work.
Operations5 min read
Salt, wet floors and a skeleton rota: cleaning through Christmas
Grit walked through every entrance, daylight gone by four, and half the team on leave. Winter changes what the specification is actually asking for — and the audit does not change with it.
27 October 2026
Client Audits & Quality8 min read
Healthcare cleanliness standards: what a contractor has to be able to produce
Cleaning an NHS site is audited against a national framework with functional risk categories, star ratings and a published responsibility split. Winning the work is one thing; producing the evidence the framework expects, every month, is another.
24 October 2026
Client Audits & Quality7 min read
The Procurement Act: what changed in public cleaning tenders
One regime replaced four, with a central digital platform, published assessment summaries and a performance regime that follows a supplier between contracts. For a cleaning contractor the biggest change is that how you perform is now visible to your next client.
24 October 2026
See it running on your own contracts.
A live demo on your data, not a slide deck — most teams are live within a week.
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