Every contract, and every site it covers, on one register.
Contract cleaning management software keeps each contract, the sites it covers and the specification for those sites in one record, so scope, renewal dates and what was actually agreed stay visible as the contract runs.
Modules
Contracts, Sites — see the full specification
The specification lives with the contract
Most contracts are lost twice. Once when the specification is written loosely enough that two people read it differently, and again eighteen months later when nobody can find the version that was signed.
CleanOptix holds the specification against the contract it belongs to, and the sites that contract covers underneath it. When a client asks whether something is in scope, the answer is on the same screen as the contract rather than in an email thread from the mobilisation.
- Contract scope, client and the sites it covers in one place
- Specification held against the contract, so scope creep is visible
- Site profile, access notes and cleaning specification together
Renewal dates that arrive before the renewal
A renewal you find out about in the review meeting is a renewal you are defending from behind. The register surfaces review and renewal dates ahead of time, which is the difference between preparing a case and improvising one.
- Renewal and review dates surfaced before they arrive
- Switch between an all-sites view and a single site history
Who sees which site
A cleaner on one site has no business reading the contract for another, and an area manager needs every site they cover. Visibility follows the role rather than being managed by who was told what.
- Role-based visibility, so cleaners only see the sites they work
What goes wrong without it
- The signed specification and the working specification drift apart, and nobody notices until a client audits against the signed one.
- Additional work gets absorbed informally for months, then becomes impossible to charge for because it is now custom and practice.
- A renewal date passes into an automatic extension on terms that were priced three years ago.
- Access notes live in a supervisor's phone, so cover staff arrive at a site they cannot get into.