Cleaning specification template. A printable cleaning specification — area by area, what is cleaned, to what standard, how often and who is responsible for the things nobody ever agrees.

A cleaning specification is the document every dispute on a contract comes back to, and most of them are written as a list of rooms with ticks against them. That is enough to price the job and not nearly enough to audit it, which is why the first serious complaint is usually about something both sides thought was obvious.

The standard matters more than the frequency. 'Vacuum daily' describes an activity; 'floors free of visible debris and marks at the start of the working day' describes an outcome, and only the second one can be audited or argued about sensibly. The sheet asks for both because the frequency is what gets priced and the outcome is what gets inspected.

Exclusions are the section nobody wants to write and everybody needs. High-level cleaning, external windows, kitchen extract, clinical waste, the inside of the fridge — every one of them is a conversation that is cheap now and expensive in month four.

Consumables and equipment get their own block because they are the commonest source of friction after scope. Who buys the toilet rolls, who pays for the machine that broke, and whether the client provides a secure store with power are all things that are agreed vaguely and remembered differently.