Cleaning staff training record. A printable training and induction record per cleaner — site induction, COSHH, equipment, manual handling and what they were actually shown.
This is the paper version. CleanOptix does the same job on a phone, with the record filed against the site and the cleaner automatically.
What is on the sheet
- The person, their sites, their start date and who inducted them
- Site induction: access, alarm, emergency arrangements, who to call and when
- COSHH: the products they will use, the assessments covering them and what they were shown
- Equipment they are authorised to use, and the training behind each
- Manual handling, lone working and anything site-specific
- Refresher and review dates, with signatures from both the person and the trainer
Why this record matters
Training records in cleaning fail in a specific way: they record attendance at an induction that happened on somebody's first night, in a language that may not have been their first, with nothing written down about what was actually demonstrated. An inspector or a client auditor can see that immediately.
Equipment authorisation is recorded per machine on purpose. A cleaner trained on an upright vacuum has not been trained on a scrubber dryer, and the machines that hurt people are the ones somebody was handed without being shown.
The COSHH section lists the products the person will actually use rather than the products the company sells. A record that says 'COSHH training completed' is evidence of a session; a record naming the products and the assessments is evidence they were trained for their job.
A language and comprehension line is on the sheet because it matters in this trade more than most. A significant part of the workforce works in a second language, and a signature on a form in English is not evidence of understanding — it is evidence of a signature.
Use it with
- COSHH assessment formA printable COSHH assessment for a cleaning task — the product, the hazards from its safety data sheet, who is exposed and how, and the controls that actually apply.
- Cleaning risk assessmentA printable general risk assessment for cleaning work — slips, manual handling, working alone, electrical equipment, height and the public, with the controls that apply to this site.
- Cleaning schedule templateA printable cleaning schedule — who is on which site, when, covering what, and what happens when somebody does not turn up.
- COSHH chemical registerA printable register of every product in use on a site — what it is, where it is stored, which assessment covers it and whether its safety data sheet is current.
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© 2026 CleanOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. General guidance, not legal advice. Checked October 2026.